Assistant Registrar

Buffalo, NY


Reporting to the Registrar and working independently under limited supervision, the Assistant Registrar is responsible for providing support to a range of complex functions in the Office of the Registrar involving the exercise of a high degree of judgment, accuracy, and collaboration as many of the functions performed by the Assistant Registrar will execute independent judgment using college policies as a guide. Many tasks are situational, so the Assistant Registrar will be responsible for reaching out to the impacted offices seeking a solution and/or communicate the next step to the student or faculty. 

The incumbent's responsibilities include: implementation and oversight of record management, shared responsibilities to maintain supporting technology systems, customer service relations and are expected to seek and implement solutions to achieve the Registrar’s Office desired outcomes. Additionally, the Assistant Registrar is responsible for supporting the evaluation of transcripts for incoming and transfer students and the tracking of the academic progress of students. The successful candidate will be a self-starter who thrives amidst an ever-changing and fast-paced work environment and will have demonstrated knowledge in federal and state programs and regulations. Evening and weekend hours may be required when the university is in session to manage workload and attend meetings and functions. This 12-month position works within a comprehensive student support model that works very closely with other student support offices to ensure that the university is “student-ready” and that every student has the opportunity to be engaged inside and outside of the classroom.


  • Assists the Registrar with essential functions and has the authority to make decisions in the Registrar’s absence.
  • Assists the Registrar in the credit evaluation process for new and current students.
  • Oversees the input of transfer credits into Student Information System and the distribution of transfer information to students and faculty.
  • Assist with making adjustments to student record regarding course substitutions and course waivers.
  • Assists the Registrar in coordinating course scheduling.
  • Verifies data and perform student record maintenance for accuracy of information.
  • Coordinates with Institutional Research Office to ensure the consistency of the information retrieval process and accuracy of retrieved information required for compliance purposes, various offices, the State Education Department, accrediting agencies, etc.
  • Provide information/report regarding specific enrollment data as requested
  • Collaborates with the Registrar on implementation of changes to the Degree and Program Requirements and on the maintenance of the Student Degree Audit system
  • Communicates with faculty, staff and students concerning academic requirements.
  • Participates in student registration.
  • Attends regular 1:1 meetings with the Registrar.
  • Other duties as assigned


  • Thorough knowledge of registration policies and procedures.
  • Working knowledge of record retention policies and procedures.
  • Working knowledge of FERPA.
  • Familiarity with a transcript evaluation and assigning of transfer credits.
  • Familiarity or ability to learn student record system such as Colleague as well as other systems
  • Ability and willingness to expand professional skills
  • A demonstrated commitment to promoting a diverse and inclusive community.
  • Ability to work with a wide variety of individuals on campus and in all areas of the community to accomplish student life objectives.
  • Ability to make sound professional judgments, often under deadline pressure, when dealing with student related issues.
  • A strong commitment to the college’s mission to honor the catholic heritage and the spirit of St. Marguerite d’Youville working with students from across diverse cultures, backgrounds and faith traditions that promotes leadership and service.


  • Bachelor’s degree required; Master’s degree preferred.
  • A minimum of three years of progressive experience in higher education or a related field.


  • Possess the ability to react calmly and effectively in critical situations.
  • Thorough knowledge of student information system(s).
  • Handle multiple tasks and priorities at once while solving problems and thinking innovatively.
  • Administrative, organizational, supervisory, and budget-management skills.
  • Extended periods of sitting, standing, stair climbing, maneuvering objects of substantial weight.
  • Must possess a student-centered personal philosophy.