Human Resources Coordinator (Temporary)
I. JOB SUMMARY
The Human Resources Coordinator will provide support to the human resource department. The position is responsible for but not limited to coordinating and providing administrative support to one or more human resources functions, including recruiting, onboarding, training, benefits, audit benefits, 403b, payroll, maintaining employee records; gathering information and processing new hires, terminations, and manage various employee documents from faculty, other department personnel.
II. PRIMARY JOB DUTIES
- Manage the employee onboarding/Offboarding process including, but not limited to, offer letters, background checks, documentation, and data entry of new hires into payroll system.
- Maintain and update job postings online and other various websites
- On-Boards all new hires and upload personnel files for new hires
- Oversee background check progress and communicate status with hiring managers and the IT Department to manage employee start dates.
- Draft offer letters distribute new hire paperwork electronically and ensure the collection of paperwork when a new hire begins.
- Manage the I9 process for all new hires and former employees, including immigration paperwork for employees on VISA and do TN letters when needed.
- Respond to general HR inquiries and respond to questions on HR Policies within the HR email distributions.
- Maintain all documents (e.g. disciplinary actions, evaluations, status change, forms, etc.) in file system
- Manages the termination process for all personnel files
- Manage HRSupport and Payroll Mailbox
- Updating excel spreadsheets and name change/Address changes (Colleague)
- Manage Workers Compensation, ADA Accommodations, and Life Insurance
- Assists with assigning and monitoring employee training programs.
- Oversees the Tuition Reimbursement program.
- Supports the performance management process.
- Responsible for communicating company information (i.e. SharePoint, bulletin boards, etc.)
- Provides quality and friendly HR customer service to employees
- Benefit audit and process benefit vendor invoices timely.
- Assist with Payroll
- Distributes and sort incoming mail to HR department
III. OTHER JOB DUTIES
- Provides administrative support to the Human Resources Department and assist with various research projects and/or special projects
- Other duties as assigned
IV. KNOWLEDGE, SKILLS, & ABILITIES
- Advanced knowledge of Excel and Word.
- Strong organizational skills with a high degree of attention to detail.
- Excellent communication skills, verbal and written; has a professional demeanor.
- Demonstrated experience/maturity to handle confidential and sensitive information.
- A positive, service-oriented attitude, with excellent follow through on issues.
- High energy, engaging and collaborative; works very well in supporting others
V. JOB SPECIFICATIONS
- High School diploma or G.E.D.; Bachelor’s degree preferred in a related field
- 1-3 years of experience human resources
VI. PHYSICAL & ENVIRONMENTAL REQUIREMENTS
- Mental/Visual Demand and Physical Effort
- For normal office environment must be able to lift 25 lbs from floor level.
- Must be able to lift and maneuver normal size full file box for archival purposes.
- Must be able to occasional bend, twist, and stoop.
- Frequent typing of computer keyboard.
About the Institution
D’Youville is a highly regarded private university and research institution with a rich history located on the vibrant West Side of Buffalo adjacent to a growing downtown with year-round cultural events and outdoor recreation. While preparing students for the 21st-century, D’Youville excels at helping students reach their career goals as change agents, doing well for themselves and their communities by doing good. Under the leadership of President Lorrie Clemo, the university is moving boldly forward through a dynamic and integrated planning process to strengthen the institution and positively impact the student experience and surrounding community.
Founded in 1908, the Grey Nuns named the college after the Patron Saint Marguerite D’Youville and committed to making it a compassionate place of learning for those from underrepresented populations. That commitment and tradition continue today. D’Youville was the first college in Western New York to offer baccalaureate degree programs for women. With a long Catholic history, D’Youville welcomes students of every culture, background, and faith and is a place where different faith traditions can be openly shared and respected. Coeducational since 1971, D’Youville strives to expand opportunities for diverse learners, including adults, first-generation, low-income, and other students historically underrepresented in higher education.
Today, D’Youville features an urban, growing campus community of 3,000 students and offers more than 50 majors in undergraduate, master’s, and doctoral studies including advanced certificates and accelerated learning programs. Featuring degrees in healthcare, business, and the liberal arts, D’Youville encourages students to balance their learning with activities that integrate community service with coursework. D’Youville’s proud graduates have the academic strengths necessary for careers that make a difference and the skills to be leaders for the world. To learn more about D’Youville, please visit