Administrative Assistant, School of Health Professions

Buffalo, NY

I. General Statement of Duties:

  • Support to program director, ensuring all process deadlines, course scheduling and enrollment management needs are met. 
  • Also responsible for data management to meet accreditation standards and program level goals.
  • Reports to: Director or chair or director of the unit

II. Distinguishing Features of Class: Under the direction of the Director or Chair this person:

  • Handles public inquiries regarding admissions to program 
  • Assists the director or chair in outcomes assessment activity required for accreditation standards and completion of annual and other reports.
  • Monitors publications for consistency and prepares updates as needed
  • Assist director or chair in planning course scheduling
  • Assists the unit director or chair in processing students grades each semester
  • Handles special projects as designated by the unit director or chair
  • Monitor budgetary expenditures, prepare purchase orders, initiate check requests, and complete budget adjustments

III. Examples of Work (illustrative only):

  • Admissions/Enrollment Management: Assign new student applications for faculty review and act as conduit between program and Admissions
  • Under the direction of the unit director or chair, update faculty policy and/or student manuals annually or as needed.
  • In consultation with the unit director or chair drafts course schedules
  • Manages the schedule for shared lab spaces
  • Monitors grades and academic standing requirements related to student progress
  • Complete verification request forms for students or graduates

D’Youville University continues to grow its commitment to Diversity, EQUITY, and Inclusion. Remaining true to the teachings of our Patroness, St. Marguerite d’Youville, we seek to selflessly and compassionately contribute to humanity by improving the lives of individuals and society through education. D’Youville University was founded to extend a hand to those in need and equip them, through education, with the skills necessary to change the world.

About the Institution:

D’Youville is a highly regarded private university and research institution with a rich history located on the vibrant West Side of Buffalo adjacent to a growing downtown with year-round cultural events and outdoor recreation. While preparing students for the 21st-century, D’Youville excels at helping students reach their career goals as change agents, doing well for themselves and their communities by doing good. Under the leadership of President Lorrie Clemo, the university is moving boldly forward through a dynamic and integrated planning process to strengthen the institution and positively impact the student experience and surrounding community.

Founded in 1908, the Grey Nuns named the college after the Patron Saint Marguerite D’Youville and committed to making it a compassionate place of learning for those from underrepresented populations. That commitment and tradition continue today. D’Youville was the first college in Western New York to offer baccalaureate degree programs for women. With a long Catholic history, D’Youville welcomes students of every culture, background, and faith and is a place where different faith traditions can be openly shared and respected. Coeducational since 1971, D’Youville strives to expand opportunities for diverse learners, including adults, first-generation, low-income, and other students historically underrepresented in higher education.

Today, D’Youville features an urban, growing campus community of 3,000 students and offers more than 50 majors in undergraduate, master’s, and doctoral studies including advanced certificates and accelerated learning programs. Featuring degrees in healthcare, business, and the liberal arts, D’Youville encourages students to balance their learning with activities that integrate community service with coursework. D’Youville’s proud graduates have the academic strengths necessary for careers that make a difference and the skills to be leaders for the world. All job offers are contingent upon legal authorization to be employed in NYS as determined by NYS DOL. To learn more about D’Youville, please visit