Clinical Coordinator Pharmacy (Online)

Buffalo, NY

I. General Statement of Duties:

The Clinical Coordinator reports directly the Director of Experiential Education and secondarily to the Dean of the D’Youville School of Pharmacy (DYSOP). The Clinical Coordinator will collaborate closely with administrators, faculty, and staff, as well as various outside stakeholders, in the development, implementation, and ongoing improvement of high quality and pedagogically sound experiential offerings. In particular, the Clinical Coordinator directly supports the Office of Experiential Education and its Director in all aspects of the School’s Introductory and Advanced Pharmacy Practice Experiences with a particular focus on finding, establishing, and placing student pharmacists within the School’s 3-year online pathway.

II. Distinguishing Features and Examples of Duties Introductory Pharmacy Practice Experiences (IPPEs; P1-P3 years):

  • IPPE scheduling for trimesters 1-6 including, setting up contracts with any new sites for IPPE rotations, and

participating in the vetting of both the site and preceptor.

  • Certificates of Insurance - ongoing emails to Lawley Insurance for new affiliated IPPE rotation sites
  • License requirements for out of state and international (Canada) rotations.
  • Check student requirements for out of area intern permits.
  • Site On-Boarding for IPPE rotations (add new preceptor to CORE EMS, preceptor eligibility, affiliation agreement, solicit preceptor availability, maintain relationship with preceptors, and add availability)
  • Arrange and participate in preceptor and site visits (all year) either in person or virtual
  • IPPE debrief scheduling and planning for trimesters 1-6
  • Understanding of CORE (scheduler, assessment EMS, preceptor training and match creation)
  • Update, maintain, and delivery of IPPE (and APPE) assessments and assignments
  • HIPPA and Blood Borne Pathogens Training Requirements
  • Updating of Student Manuals
  • Work with Director to check on submitted assignments and assessments in CORE EMS.
  • Verify yearly immunization requirements and yearly updates: Flu, PPD, Tdap, COVID, and site-specific
  • Participate in Clinical Coordinator meetings on the campus (1 hour/ 3-4 times per year)
  • Daily unplanned tasks or student concerns/ issues that may arise

Advanced Pharmacy Practice Experiences (APPEs; P4 year):

  • APPE scheduling trimesters 7-9 such as process any new student rotation requests-new site affiliation agreements, APPE orientations (Financial aid/Student accounts, APPE assignments and RxPrep), daily schedule assistance with students, schedule assistance with preceptors and collect longitudinal assignment sheets from APPE students, and participating in the vetting of both the site and preceptor.
  • Check student requirements for out of area intern permits
  • APPE Rotations – Soliciting preceptor availability and for new preceptors solicit preceptor eligibility forms, site requirements and student on-boarding, vet site via phone or site visit, send personal email with all information attached, and set up site, preceptor and rotation in CORE EMS, check for certificates of insurance for all clinical sites.
  • International Rotations abroad - coordinate with students and preceptors
  • CORE EMS APPE Ranking Cycle including student ranking process, APPE Match process, analysis of student schedules, release of APPE schedule to students (ongoing adjustments as necessary), and open APPE schedule to preceptors
  • Checking registration using the BI Launch Pad (also for IPPEs) and making sure students are registered for all correct experiential courses.

CORE EMS duties and responsibilities for APPE block maintenance:

- Preceptor and student emails one week prior to new block

- Preceptor and student email reminders for the ending block

- Mid-Point Evaluations (telephone and email check in with preceptors)

- Check final evaluations (student and preceptor – follow up with emails from CORE EMS, personal emails and phone calls if delinquent)

III. Required Knowledge, Skills, and Abilities:

  • Good communication and organizational skills
  • Excellent interpersonal skills
  • Respond in a timely, courteous, and professional manner
  • Excellent skills with MS Office: Access, Excel, Word programs, and other requisite software.
  • Web based instruction and communication.
  • Ability to make decisions, work under pressure, and meet deadlines independently.
  • Maintain professional appearance.
  • Responsible and able to problem solve.
  • Strong organizational, communication and interpersonal skills.

IV. Acceptable Training and Experience:

  • Associate’s or Bachelor’s (preferred) degree
  • Experience in a business or educational setting.
  • Management background or equivalent professional history.

About the Institution:

D’Youville is a highly regarded private college and research institution with a rich history located on the vibrant West Side of Buffalo adjacent to a growing downtown with year-round cultural events and outdoor recreation. While preparing students for the 21st-century, D’Youville excels at helping students reach their career goals as change agents, doing well for themselves and their communities by doing good. Under the leadership of President Lorrie Clemo, the university is moving boldly forward through a dynamic and integrated planning process to strengthen the institution and positively impact the student experience and surrounding community. 

 Founded in 1908, the Grey Nuns named the college after the Patron Saint Marguerite D’Youville and committed to making it a compassionate place of learning for those from underrepresented populations. That commitment and tradition continue today. D’Youville was the first college in Western New York to offer baccalaureate degree programs for women. With a long Catholic history, D’Youville welcomes students of every culture, background, and faith and is a place where different faith traditions can be openly shared and respected. Coeducational since 1971, D’Youville strives to expand opportunities for diverse learners, including adults, first-generation, low-income, and other students historically underrepresented in higher education. 

Today, D’Youville features an urban, growing campus community of 3,000 students and offers more than 50 majors in undergraduate, master’s, and doctoral studies including advanced certificates and accelerated learning programs. Featuring degrees in healthcare, business, and the liberal arts, D’Youville encourages students to balance their learning with activities that integrate community service with coursework. D’Youville’s proud graduates have the academic strengths necessary for careers that make a difference and the skills to be leaders for the world. To learn more about D’Youville, please visit http://www.dyc.edu/.